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Executive Assistant to Chief Awards Officer at The Recording Academy (US)

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Job Description

The Recording Academy – the organization behind the world-famous GRAMMY Awards – is seeking a dedicated Executive Assistant responsible for daily operations, department needs, and assistance to the Chief Awards Officer.The ideal candidate is adept at working in fast-paced environments, and interacting with staff and high profile executives at all levels. Having oversight of the CAO’s calendar, expense reconciliation, travel arrangements, and work-related needs, the right individual possesses exemplary organizational skills.

Responsibilities

  • Answer phones, maintain calendars, and schedule appointments and meetings for the Chief Awards Officer.
  • Create letters, invitations, spreadsheets and mailings.
  • Maintain contact and committee databases.
  • Handle sensitive and confidential correspondence, contracts and financial data.
  • Maintain current and organized records of events, projects, process manuals, and calendars.
  • Manage logistics for departmental meetings and entertaining, scheduling meeting rooms and catering, invitation tracking/RSVPs, etc.
  • Support projects of the CAO, research for the Best New Artist category, the Special Merit Awards, Premiere Awards Ceremony and various committee meetings and conference calls.
  • Support departmental projects and processes as assigned (e.g., data entry, event/meeting support, telecast-related work, mailings, etc.).

Requirements

  • Bachelor’s Degree
  • 2 – 5 years of experience as an Administrative or Executive Assistant (Music label experience a plus).
  • Proficiency with MS Office applications, including Outlook, Word, Excel, PowerPoint and their Google alternatives.
  • Must be highly organized with proven analytical skills and accuracy in data processing, as well as focused with extreme attention to detail.
  • Ability to work under pressure of tight deadlines, solve practical problems, and deal with a variety of different daily variables.
  • Ability to communicate ideas clearly with impeccable grammar and punctuation skills.
  • Demonstrate the ability to take initiative and manage up.
  • Strong organizational and time management skills with the ability to multitask and work under pressure of tight deadlines.
  • Outstanding telephone skills, including calm under pressure and ability to work effectively with VIPs and their representatives.
  • Ability to initiate activities and work effectively as a team member while communicating ideas clearly.
  • Attention to detail with the ability to compose grammatically correct and properly formatted correspondences.
  • Ability to maintain confidential material.
  • Available to work holidays and weekends on a seasonal basis and as needed throughout the year.
  • Bilingual in English/Spanish a plus.

Job Summary

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Santa Monica Location
Full Time Job Type
Salary Competitive

About

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

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