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Executive Assistant at DistroKid (US)

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Job Description

DistroKid is searching for a very proactive and extremely detail-oriented Executive Assistant with excellent interpersonal skills, and a very strong work ethic. This position reports directly to the COO and is responsible for all business (and some personal) related duties as delegated by the COO. This position will provide comprehensive assistance so that they may focus on primary responsibilities and maximize time and effectiveness.

Responsibilities

  • Coordinate travel arrangements, prepare itineraries, plan logistics, and gather receipts to submit expense reports
  • Maintain confidentiality of highly sensitive information
  • Provide direct administrative support to the COO, including (but not limited to) scheduling and agenda management, documentation and meeting notes, booking travel and more
  • Support COO by acting as a central point of communication between him and team members as needed
  • Personal Assistant related task for COO, including occasional errands in and around the Portland area
  • Other administrative tasks as assigned
  • Managing inbox and email correspondence when requested

Requirements

  • 8+ years of proven experience as an executive assistant or other relevant administrative support experience.
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Very strong interpersonal skills and the ability to build relationships with key stakeholders
  • Advanced proficiency with Google Suite, familiarity with Microsoft Office, Slack, and Zoom
  • Professional level written communications skills
  • Flexibility to travel as needed
  • Candidate must be located in Portland, Oregon or surrounding areas

Job Summary

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Portland, OR, USA Location
Full Time Job Type
Salary Competitive

About

DistroKid provides musicians, managers, and record labels with online tools and services that are innovative, easy-to-use, and affordable.

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